Call for papers
Submissions will be accepted until October 28th.
We invite you to present your research through a poster presentation, live demonstration or short pitch. Why submit?
- 🚀 Showcasing Excellence: Present your work to an audience of fellow researchers, industry leaders, and experts.
- 🤝 Amplify Your Impact: Gain recognition and expand your influence in your field.
- 🏆 Forge New Connections: Network with like-minded researchers, renowned professors, and industry professionals.
- 🌟 Shape The Future: Influence your domain's advancements.
In addition, FEARS also offers
- Hands-on workshops in advance.
- A plenary panel discussion on AI in academia and research.
- An information session about starting a PhD or post-doc.
- A closing reception with drinks and appetizers during the award ceremony.
- And so much more...
Abstract guidelines
All submissions (posters presentations, demos and pitches) must be accompanied by a short abstract.
Submission requirements
- A clearly-written UK English abstract is expected.
- Be concise. Only 200-300 word-long abstracts are accepted.
- Your title should accurately reflect the content of your work, and thus abstract.
- Provide a full list of authors (presenting author and co-authors).
Abstract requirements
- Your abstract should briefly introduce your field of study, convey your own scientific contributions and assert its scientific relevance.
- Know your audience. As people from different departments will be present, make sure your abstract is understandable to a broad engineering crowd.
- Refrain from referring to previous work. The abstract should be understandable without any additional material.
Review and selection process
- All abstracts will undergo a light-touch review process to check the requirements above.
- You might be asked to modify your abstract if it is deemed too technical or unclear.
Poster presentation
A poster presentation is a great opportunity to present your research to other members of our faculty as a PhD student or post-doc.
Poster requirements
You can present an A0 poster in portrait orientation. You should print the poster yourself and bring it to the venue. We will provide the required materials to set up your poster.Template for posters
Ghent University provides a template for posters. You are of course welcome to use your own! Need inspiration for a good poster? Then make sure to have a look at this outstanding video!Review
Posters will go through a light-touch review process to make sure they meet the requirements. Please also upload your poster digitally before October 28!Live demonstrations
A live demo is a great way to engage your audiences.
Demo requirements
- Please provide a separate document that describes your setup and required space.
- Each demo will have a dedicated booth and required space. (Power cords can be requested). Please note that we cannot accommodate areas larger than 3m² per demonstration.
- You are also encouraged to submit a poster (see above) to supplement your demonstration.
Online Proceedings
All submitted abstracts will be included in an online repository, with a unique DOI per demonstration. The symposium's proceedings will be made available on the UGent Biblio website.Review
Demonstrations (abstracts) will go through a light-touch review process to make sure they meet the requirements. Please also upload your supporting poster (if wanted) before October 28!Pitch details
A pitch is great way to reach a big audience. At FEARS you can exercise your communication skills.
Pitch requirements
- You have two minutes to present your research and highlight its importance to the audience.
- In addition to your abstract, you can use a single slide to support your pitch. If you want to use this slide, it should be submitted alongside your abstract (landscape 16:9, PDF format).
- While we won't time your pitch, please respect the two-minute limit.
Template for Slides (optional)
Ghent University provides a template for slides. You are of course welcome to use your own!